ROC Annual Filings and Related Compliances

Every company registered in India, including private limited, limited company, one person company, and section 8 company must file annual returns with the Registrar of Companies (ROC) every financial year. It requires conducting an Annual General Meeting (AGM) and filing annual accounts with ROC. AGM must be held within 6 months from the end of the financial year, i.e., 30th September every year. In the case of new companies, the first AGM should be held within 18 months from the date of incorporation or 9 months from the close of the financial year, whichever is earlier. The Companies Act 2013 mandates that your financial year should start from 1st April and end on 31st March.

Forms Required for ROC Filing

Usually, a company is required to file three forms with ROC:

• ROC Form MGT 7/7A:

  It contains information on shareholding structure, change in directorship, and details of the transfer of shares during the year, if any. The due date for ROC Form MGT 7 is 28th November, which is 60 days from the conclusion of the AGM.

• ROC Form AOC 4:

  It contains information and annexures relating to the Balance Sheet of the Company, Profit & Loss Account, Compliance Certificate, Registered Office Address, Register of Members, Shares and Debentures details, Debt details, and information about the Management of the Company. The due date for ROC Form AOC 4 is 29th October, which is 30 days from the conclusion of the AGM.

• ROC Form ADT 1:

  This form is filed for auditor appointment. The due date for ROC Form ADT 1 is 14th October, i.e., within 15 days from the conclusion of the Annual General Meeting.

Procedure for ROC Filing

Contact us for legal assistance to file ROC.

The procedure for filing annual accounts and an annual return of the company is as follows:

• Hold a Board Meeting to endorse the auditor for preparing the financial statements as per the Schedule of the Companies Act, 2013.
• Notify the Director or Company Secretary for the preparation of the board's report and annual return as per the Companies Act, 2013.
• Hold a separate Board Meeting for approving and reviewing the draft financial statements, board report, and annual return by the directors of the company.
• Conduct the Annual General Meeting (AGM) of the company and make the necessary resolutions. Financial statements can be considered final only when the same resolution is approved by the shareholders in the general meeting.

Documents Required for ROC Filing

Every company has to annex certain documents while filing the ROC. They are as follows:

• Balance Sheet
• Profit and Loss Account
• Annual Return
• Cost Audit Report